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Description of the Activity

The primary focus of the higher education mobility action is to support mobility activities among EU Member States and third countries associated to the Programme – the European dimension. In addition, the action supports the international dimension involving third countries not associated to the Programme across the whole world (Annex 1).

Student mobility can take place at the short cycle, bachelor, master and doctoral levels and in any field of academic study. In order to ensure high quality mobility activities with maximum impact on students, the mobility activity should be compatible with the student's field of study and self improvement requirements.

Students; as a part of their diploma programmes at short cycle, bachelor, master and doctoral levels, can participate in learning mobility in one of the higher education institutions in which an aggreement is signed. This higher education mobility, including doctoral mobility, can also be carried out in the form of blended mobility consisting of virtual and physical components.

Who Can Apply?

Students registered in formal education in higher education institutions can participate in student mobility in higher education. Students studying in open education and similar (distance education) programs cannot benefit from the activity. In this context, the student who will apply to the program must be a full-time student (excluding undergraduate language preparatory students) at the short cycle, bachelor, master and doctoral levels at Istanbul Atlas University.

Activity Area

Student learning mobility is carried out in a higher education institution, which has an inter-institutional agreement with Istanbul Atlas University, in one of the third countries not associated to the programme, in accordance with the education level and semester of full-time students registered at Istanbul Atlas University at short cycle, bachelor, master and doctoral levels. In other words; it consists of carrying out a part of her/his education in a higher education institution abroad, which is a partner with an inter-institutional agreement.

Duration of the Activity

The activities are carried out in accordance with the minimum and maximum periods determined by the European Commission. The minimum period for study mobility is 2 full months or 1 trimester, and the maximum duration is 12 full months.

In blended mobility, being the total duration of the activity with the maximum and minimum periods given above, duration of the physical mobility is minimum 5 days and maximum 30 days. There must be an obligatory virtual component as a supplementary part of the blended mobility. At least 3 ECTS credits must be assigned to blended mobility (virtual+physical).

In doctoral mobility, short-term physical activity is minimum of 5 days and maximum of 30 days. For long-term doctoral mobility, the minimum period is 2 months and the maximum duration is 12 months. Long-term doctoral mobility may also include a complementary internship programme. Long-term doctoral mobility can be carried out as blended mobility.

Students who have participated in the Erasmus+ program can become an Erasmus+ student once again at a different education level with a grant.

The duration of the activity may last between 2 and 12 months (1, 2 or 3 semesters according to the systems of some countries), valid for each educational level separately. Education level refers to short cycle, bachelor, master and doctoral levels

The duration of the activity must be carried out without interruption. Term breaks (semester breaks) and public holidays are not considered interruptions in mobility.

In the same education level (short cycle, bachelor, master and doctoral levels) of a student, the period of student mobility made as an Erasmus Mundus scholarship or in the 2014-2020 Erasmus+ period and the student mobility period in the new Erasmus+ period (2021-2027), if any, cannot exceed 12 months in total. Even if a grant is not given, the total duration of the student mobility activities carried out within the same education level should be planned as not exceeding 12 months.

When the student completes his/her education in the current education level and moves to a new education level (for example, when the undergraduate education is completed and the graduate education is started), it is possible to perform physical mobility again for a maximum of 12 months in the new education level.

Thus, it is possible for the same person to perform physical mobility for a maximum of 36 months, for a maximum of 12 months at each education level.

The total duration of activity is maximum 24 months in programs in which two stages are combined (such as an integrated doctorate) and in higher education programs in which two stages are completed in a single stage (such as medical education).

In the event that the activity is interrupted due to force majeure1, the activities for which the minimum period cannot be completed are accepted, provided that the force majeure can be documented, and a grant is given for the remaining time. Before an event or situation is considered as a force majeure, the center should be contacted.

Except the force majeure, if the students return before the minimum period is completed, the activity will be deemed invalid and no grant will be paid.

1“Force majeure” is a kind of case or circumstance that is out of the control of the parties, which is unavoidable and unpredictable despite all the care and attention, which is not caused by the fault or negligence of the parties, their subcontractors, affiliates or third parties involved in the implementation, which prevents any of the parties from fulfilling any of their contractual obligations. Failure to provide a service, defects in equipment or materials, or their failure to make them available on time cannot be invoked as force majeure unless it is directly caused by force majeure, as well as labor disputes, strikes or financial difficulties.

Grant Support

Grant support is given to students in order to cover a part of their expenses arising from being abroad during their activity period abroad. Grants are only contributions and not intended to cover all of the students' activity-related expenses.

Third countries that are not associated to the programme where student mobility activities can be carried out are divided into groups according to their standard of living and monthly/daily tuition grants are determined for country groups.

Country groups and monthly/daily grant amounts to be given to students going to these countries are given in the tables below:

Receiving Country

Monthly Grant (Euro)

1-4 and 6-13. region countries *

700

5. and 14. Region countries*

600

*List of countries for indicated regions is presented in Annex 1.

Short Term Physical Student Mobility
(Mixed Mobility and Short Term Doctoral Mobility
)

Individual support amounts are specified as follows:

Duration of the activity

Grant Amount (Programme country or Partner country)

Up to 14th day of the activity

Daily 70 Euro

Between the 15th day and 30th day of the activity

Daily 50 Euro

An individual support grant can be awarded for one travel day before the activity and one travel day following the activity.

Additional Grant Support for Student Mobility

Additional Grant Support may be provided to disadvantaged participants in addition to the grant they are entitled to. In order to be able to be gain the additional grant, the disadvantaged participant is defined as an individual with limited economic and social opportunities and who fits into the following sub-categories.

1) Those who are subject to Law No. 2828 (Those who have a protection, care or shelter decision by the Ministry of Family and Social Services pursuant to Law No. 2828)
2) Students for whom protection, care or accommodation decision has been taken within the scope of Child Protection Law No. 5395.
3) Those who receive an orphan's pension
4) Children of Martyrs / Veterans
5) Those who are granted a needy pension for themselves or their families (the student, his/her parents or guardians have received financial support from municipalities, public institutions and organizations (Ministry, Social Assistance and Solidarity Foundations, General Directorate of Foundations, Kızılay, AFAD) proving that they have received financial support at the time of their Erasmus application. It is sufficient to submit the document.)

“Kredi ve Yurtlar Kurumu” scholarships and similar scholarships, other grants, aids and scholarships in the nature of success scholarships, one-time aids are not considered within the scope of financial aid.

The following amounts of Additional Grant Support can be provided to students who meet the above scope, upon their request and on condition that they document their situation, depending on the type of mobility:

Mobility Type

Additional Grant Support

2-12 months student mobility

Monthly 250 €

5-14 days of short-term student mobility*

Addition to the daily total grant 100 €

15-30 days of short-term student mobility*

Addition to the Daily total grant 150 €

*In case of this situation, no additional grant is provided for internship mobility

Travel Grant

In the following cases, participants will receive the following additional amounts to support their travel expenses:

• Disadvantaged students participating in short-term mobility

• Student going to third countries not associated to the programme in Regions 1-4 and 6-13. (beneficiary higher education institution may not give travel grant to student going to Partner Countries in Regions 1-4 and 6-13. However, in this case all students should be treated equally.)

Travel Distance

Standard Travel Grant (Euro)

Green Travel Grant (Euro)

Btw. 10 and 99 KMs

23

Btw. 100 and 499 KMs

180

210

Btw. 500 and 1999 KMs

275

320

Btw. 2000 and 2999 KMs

360

410

Btw. 3000 and 3999 KMs

530

610

Btw 4000 and 7999 KMs

820

Btw. 8000 KMs or more

1.500

Green Travel Support for Students Not Receiving Travel Support

Students/new graduates who do not receive travel support, if they prefer green travel, can be given an additional one-time grant of 50 Euros and an individual support grant for up to 4 days for their travel days.

Status of Being a Non-Grant (“0” Grant) Student

Students can participate in activities without receiving a grant if they wish. Non-grant students are also subject to a general evaluation together with other applications and go through the same process as granted students. The difference of a grant-free student is that the student is not included in the budget calculations and is not paid. Failure to receive a grant is not a reason for the student not to be included in the selection process.

After the students are selected according to the evaluation criteria, if there is a quota that cannot be supported financially within the budget allocated to the higher education institution, a separate evaluation can be made among the students who want to participate without a grant. Here, too, student selection is made by taking into account the general evaluation criteria, in accordance with the rules of impartiality and transparency.

If the higher education institution decides to grant students without a grant due to reasons such as transfer from the institutional support grant and finding additional resources, after the students go without a grant, it can make the granting by considering the order of success, or it can also take a decision to allocate a grant that will be applied equally to all non-grant students. In both cases, the grant allocation decision must be recorded by the selection commission. In order for the relevant amendment to take effect, the grant agreement must be revised or an additional contract made at the earliest possible date, but in any case before the student's activity is completed. This revised/additional agreement can be made through the agreement signed and scanned by the student, provided that the wet-signed document is received later.

Grants cannot be increased after the activity is completed.

Mobility cannot be carried out for more than 12 months in each education level, even without a grant.

Application Dates

Application Start Date:
Application Deadline:

Application Method

Students who want to make mobility action can apply by filling out the application form (ERASMUS+ OUTGOING STUDENT MOBILITY APPLICATION FORM), scanning the form after signing it, and sending an e-mail with the subject "Erasmus+ KA171 STU OUT Application Form" to erasmus@atlas.edu.tr.

Minimum Conditions to be Provided by the Student to Participate in the Activity

In order to participate in the activity, students must first meet the following minimum requirements:

1. The student must be a full-time student2 registered in a higher education program at any of the formal education levels (first, second or third level)3 within the higher education institution

2. a) The cumulative academic grade average of the first level students should be at least 2.20/4.00,
 b) At the application stage, a transcript of which has not been prepared yet 1-For students who transfer from associate degree, minimum 2.20/4.00 for short-cycle degree graduation; 2-For first year students, a high school graduation grade of at least 75/100.
 c) The cumulative academic grade average of the second and third level students should be at least 2.50/4.00,

3. Having a sufficient number of courses of ECTS credits4. For graduate and doctoral students who do not have a course load, for example, who are in the thesis period, a learning agreement can be arranged over a non-course workload of 30 ECTS5 in one academic term.

4. If student had benefited from higher education mobility activities6 within the current education level during the 2014-2020 and/or 2021-2027 Erasmus+ periods, the total duration of the new activity should not exceed 12 months.

Whether the minimum grade point average requirement is met in institutions using the 100-point system is determined by using the provisions specified in the grade conversion chart prepared by the Council of Higher Education.

Higher education institutions can increase the base point threshold in case the application demand is high, provided that they comply with the criteria set by the center. However, the new base score determined should not prevent at least 2 times the number of quotas from being accepted. In no case can the base score be increased after the application announcement has been made.

2 Persons who graduated from the faculties of Pharmacy, Medicine or Dentistry and continued their specialization education by being placed in a higher education institution with central exams (TUS, DUS, EUS), cannot benefit from Erasmus student mobility if they do not have the status of registered student of the relevant higher education institution.

3 First level: short-cycle degree, undergraduate; second cycle: master's; third degree: doctorate, specialization in medicine.

4 According to the ECTS Guide of the European Commission, the sufficient number is 60 ECTS credits per academic year. For detailed information, see https://op.europa.eu/en/publication-detail/-/publication/9ac30b32-f6af-486e-ba4b-891459942bfd/language-en

5 The workload equivalent of 1 ECTS is 25-30 hours (see https://op.europa.eu/en/publication-detail/-/publication/9ac30b32-f6af-486e-ba4b-891459942bfd/language-en )

6 Benefiting from similar programs within the scope of Mevlana, TUBITAK, Presidency for Turks Abroad and Related Communities is not included.

Selection Criteria

In addition to the average of academic achievement and foreign language scores; while calculating the Erasmus selection score of students who have benefited from higher education student or internship mobility within the scope of Erasmus+ (2014-2020 or 2021-2027) within the same education level, a reduction of 10 points is applied for each activity previously utilized (without any distinction between education and internship). (In case of benefiting before, the application of "-10 points" reduction is not applied for the activities carried out in the previous education level or for the mobility other than the higher education student/internship mobility. It is applied if a student who has made the mobility applies again within the same education level).

The evaluation criteria and weighted scores to be used in evaluating the mobility applications are given below:

Criterion

Weighted score

Academic success

50% (out of a total of 100 points)

Foreign Language level

50% (out of a total of 100 points)

Children of martyrs/veterans

+15 points7

Disabled students (with a proof of disability)

+10 points

Those who are subject to Law No. 2828 (Those who have a protection, care or shelter decision by the Ministry of Family and Social Services pursuant to Law No. 2828) , Students for whom protection, care or accommodation decision has been taken within the scope of Child Protection Law No. 5395

+10 points8

Previous participation (with grant or non-grant )

-10 points

Participating the mobility in the country of citizenship

-10 points

Failure to participate in the mobility without giving a timely waiver notice despite being selected for the mobility

-10 points

Applying to two mobility types at the same time (reduction is applied to the student's preferred mobility type)

-10 points

For students selected for mobility: Not participating in meetings/trainings organized by the higher education institution regarding mobility without an excuse (applicable if the student applies for Erasmus again)

-5 points

Not taking the language exam without an excuse (applicable if the student applies for Erasmus again)

-5 points

7In addition to the veterans and their spouses and children, as well as the spouses and children of the war martyrs, according to Article 21 of the Anti-Terrorism Law dated 12/4/1991 and numbered 3713, “public officials perform their duties at home and abroad, even if their titles have been removed. the spouses and children of those who were injured, disabled, killed or killed as the subject of terrorist acts due to their actions, and the coup attempt on 15 July 2016 and the continuation of this act, pursuant to Article 7 of the Decree Law No. 667 of 23 July 2016. Spouses and children of those who lost their lives due to acts of a nature of nature or civilians who are disabled and their spouses and children are prioritized if they apply for Erasmus+ student mobility.

8 For prioritization, the student must submit a letter from the Ministry of Family and Social Policies stating that he/she has a protection, care or accommodation decision pursuant to Law No. 2828.

Students studying in a double major can only choose one major in the same application period for mobility.

The ranking of the students is based on the quota allocated to the departments or faculties within the department/faculty.

Receiving University

In order to start student learning mobility, there must be a valid mobility agreement with the universities that cooperate within the scope of the KA171 International credit mobility project. For this purpose, you can review the inter-institutional agreements on the Erasmus web site of Istanbul Atlas University: https://www.atlas.edu.tr/erasmus/.

Each student who wants to be beneficiary with the Erasmus+ program first submits the documents to the application system after making an online application and receiving the necessary signatures, in order to be evaluated according to the Erasmus+ program selection criteria. The student gains the status of primary candidate student only when the students on the announced final list are nominated to the opposite institution at the end of the objection period, which will start following the evaluation. The fact that the student's name is on the pre-announcement list does not mean an acquired right.

In order for the student to gain the original status, he/she must apply to the institution where he/she is placed, fulfill the necessary application conditions and at the end of this process, he/she must receive an "acceptance letter" (which can be sent via regular mail or e-mail), which is declared to be accepted by the host institution. Every student who wants to apply to the Erasmus+ programme should evaluate the mobility idea well in advance, contact the Erasmus Office, have information about the conditions, institutions and processes, and be prepared for this process financially and morally.

MATTERS TO CONSIDER

- Announced undergraduate, graduate, doctorate quotas are only for the relevant level.

- Since the applications will be received at once and evaluated at once, students have five choices. It is not mandatory to fill in all five options. (see Backup Placement)

-It is not possible to apply for a one-semester quota for two semesters and a two-term application for a one-semester quota. In the quota list, 2-3-4-5-6 months should be read for one semester and 8-9-10-11-12 months for two semesters. Since the possible additional grant payment will be made in such a way that the quota period specified in the agreement with the institution where the student is placed will be maximum, it is important to review the agreement periods of the institution you prefer (see grant distribution criteria).

Students considering applying at the thesis stage are expected to have found a thesis advisor in the institution they want to choose, or to be in contact with at least a professor. It is not recommended to apply without a consultant. In addition, it should be asked in advance whether institutions give ECTS for thesis work and institutions that do not accept to give at least 24 ECTS for thesis work should not be preferred.

A student placed in the relevant quota for thesis work is not allowed to take courses except for force majeure.

- After the application is completed, a change of preference and a change of institution after the placement process cannot be made as it will cause inequality among the students. However, preference changes, initialed/signed by the department/program coordinators during the application, can be made at the approval stage of the application form.

- The fact that you have been selected for the Erasmus+ program by Atlas University and placed in a quota does not mean that you will be accepted by the other institution. Students who are not accepted are obliged to complete the waiver procedure.

- The fact that you have been selected for the Erasmus+ program by Atlas University, placed in a quota and accepted by the counterparty does not mean that you can get a visa for the relevant country. Students who cannot obtain a visa on time (before the mobility) are obliged to complete the waiver procedure.

Thus, should give attention to;

1. Examine the application conditions,

2. Must notice language proficiency

Since institutions may change the language proficiency every year, it is very important to check the web pages of the counterparties in order to reach the most up-to-date and precise information in addition to the language proficiency written in the inter-institutional agreements.

3. Examine their academic calendars,

The student should check if the start/end dates of the other institutions coincide with the Atlas University academic calendar. For example, it is recommended that students who choose institutions in Germany and Austria for a semester should choose the whole academic year or only the "spring" semester, in order to avoid problems arising from academic calendar conflicts.

4. In order to complete the required ECTS credits, he/she must examine the courses he/she can take or, if he is at the thesis stage, the ECTS credits of the thesis work.

Maximum attention is paid that the credits registered in the host institution should be 30 ECTS for 1 semester and 60 ECTS for whole year mobilities. This attention also covers students who will exchange for their graduate thesis.

The equivalence of courses should be consulted with the Erasmus faculty/department/program coordinator by comparing the learning outcomes of the courses. The difference between the total ECTS credits of the courses to be taken at the host institution and the total ECTS credits of the courses that will be considered recognized at Istanbul Atlas University must be at most 5.

5. Care should be taken to ensure that the grading system is a grade equivalent, not a pass/fail. If the course taken does not have a grade equivalent, the course that is "failed/unsuccessful" by Atlas University Registrar's Office is recorded as FF on the Atlas University transcript.

Back up Placement

If the number of students waiving from the mobility activity is high, the waivers are collected at a time suitable for the calendars of the other institutions (within the time to be given for making new nominations), and/or an additional grant is received by the National Agency, the substitute placement is once for the fall semester, once for the spring semester. It can be done only once for the opposite institutions whose academic calendar is suitable. However, the substitute placement application will only be made among the students who could not enter the original candidate student placement list. The student's final grade and preference rankings will be taken into account for substitute placement. Waiving the right of a student announced in the main candidate student list does not in any way enable him to benefit from the substitute placement. For this reason, it is very important to consciously prepare the preference list. In case of replacement placement, the relevant dates will be announced by Atlas University Erasmus Office.

Academic Recognition

Istanbul Atlas University provides full recognition to the education period spent abroad

Full Recognition is carried out as follows: The original names and credits of the courses taken at the host institution and included in the student's learning agreement should be included in the transcript and Diploma Supplement, and it should be clearly stated in the footnotes that the student benefits from mobility within the scope of Erasmus+. In addition, the transcript and Diploma Supplement should clearly show which courses were taken within the scope of Erasmus+ and which higher education institution.  

Certificate of Attendance

After the mobility ends, the "after mobility" part of the Learning Agreement is given to the student by the host institution to show the student's mobility start and end days. It must be filled out and approved by the counterparty. If a separate sheet showing the activity dates is issued and approved by the counterpart, these documents are also accepted.